How Vaultize Helps Law Firms

Law firms share documents with clients at mind-boggling rate. With the proliferation of smartphones and tablets, attorneys are aggressively demanding that they use their personal mobile devices to access, modify, annotate (particularly PDF) and share documents to be productive from anywhere and anytime.

Many are falling prey to consumer file sharing services like Dropbox. As a result, sensitive documents are going beyond the control of corporate IT, onto the end-user personal devices that are unmanaged and to the third-party clouds.

Corporate IT is struggling to keep a good balance between the demands of their end-users and their own responsibility to keep digital assets well protected from data loss and security risks to meet necessary compliances.

Vaultize comes to the rescue by delivering a holistic solution – win-win for both enterprise IT and end-users.

To the end-users, Vaultize provides the ability to:

  • Access corporate documents from any device –(iOS/Android, Mac and Windows) – without VPN
  • Edit MS Office documents and annotate PDF documents using a built-in editor
  • Share documents securely inside and outside the organization
  • Restore previous versions of their documents

More importantly, everything comes with a consumer-like user experience.

And, to corporate IT, Vaultize provides the ability to:

  • Segregate corporate data from personal data and keep the data in a secure container on mobile devices
  • Define sharing policies about who can share, from which device, with whom and from which geography
  • Control the way an end-users would use data inside the corporate container; for example, copy/paste, printing and sending to a white-listed app
  • Remotely wipe the container in case the mobile device is lost or end-user leaves organization
  • Track the devices
  • Audit all user and admin operations
  • Set backup and DLP policies for endpoints – including Windows and Mac
  • Own and control the encryption keys even when deployed as a public cloud
  • Choose how they use Vaultize – public cloud (SaaS), appliance  (hardware + software) or on-premise/private cloud (software license)

At Vaultize, we believe in “trust nobody” when it comes to sensitive information. And, that’s why we secure the data by encrypting it on the user device itself before being transmitted on an SSL channel. Most other Enterprise File Sharing and Sync (EFSS) solutions transmit the data as-is, with the belief that SSL alone can ensure the security, and encrypt it only in the cloud. And, because the encryption/decryption happens in the cloud, the encryption keys are in total control of the vendor.

Vaultize’s patent pending encryption technology used in file sharing and content mobility ensures that the data is encrypted (and later decrypted) only on endpoints, whether mobile or non-mobile. That means, while in transit what goes over the wire is encrypted (data-in-motion) and the data stays encrypted while on the cloud storage (data-at-rest).

So, choose Vaultize – End-to-end Protection and Privacy”!

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OpenSSL Heartbleed bug – Why SSL alone can’t be trusted

A serious bug dubbed Heartbleed (www.heartbleed.com) has been detected in a cryptographic library, called OpenSSL, which powers more than half of websites. This vulnerability can provide access to system information, which may be sensitive in nature, including the keys used for encryption – making the information being transferred visible to third-party as if it is not encrypted at all.

There have been similar vulnerabilities detected in the past – like one detected a few months back in iOS – the software that powers the most popular mobile devices iPad/iPhone.  Also, Man-in-the-middle attack (http://en.wikipedia.org/wiki/Man-in-the-middle_attack) is not very uncommon, for spoofing SSL connections.

Isn’t this scary? Particularly for businesses dealing with sensitive information, this would mean loss of credibility, violation of compliances and so on.

At Vaultize, we believe in “trust nobody”, when it comes to sensitive information. And, that’s why we secure the data by encrypting it on the user device itself before being transmitted on a SSL channel. Most other Enterprise File Sharing and Sync (EFSS) solutions transmit the data as-is, with the belief that SSL alone can ensure the security, and encrypt it only in the cloud. And, because the encryption/decryption happens in cloud, the encryption keys are in total control of the EFSS vendor.

Vaultize’s patent pending encryption technology used in file sharing and mobility ensures that the data is encrypted (and later decrypted) only on endpoints, whether mobile or non-mobile. That means, while in transit what goes over the wire is encrypted (data-in-motion) and the data stays encrypted while on the cloud storage (data-at-rest).

Vaultize further enhances privacy of your organization’s data by allowing you to own and manage the encryption keys through our ‘Data Privacy Option’ (DPO). With DPO, you are given physical control of the encryption keys and Vaultize will never store any keys in any of its infrastructure – ensuring complete privacy and mitigation of security risks exposed by any vulnerabilities in communication software like openSSL.

Additionally, Vaultize provides endpoint encryption, wiping, geo tracking and geo fencing. Endpoint encryption helps enterprises encrypt sensitive information on endpoints ensuring protection against unauthorized access and potential data leakage from a lost or stolen device; and securely erase sensitive data from such a device.

Further, Vaultize offers deployment options other than public cloud. You can deploy it on-premise in a single-server or multi-server (scalable cloud environment) with different redundancy and high-availability configurations. Vaultize also offers purpose-built (industry’s first) appliance series (Cloud-in-a-box).

Under all the deployment options, you get the flexibility to choose between Vaultize’s standard storage, cloud storage options (like Amazon, Azure), your own on-premise storage within your data center and/or your private cloud storage.

So, choose Vaultize – End-to-end Protection and Privacy”!

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Is your data in cloud safe? Who owns the encryption keys?

The proliferation of consumer mobility and increasing use of consumer file sharing apps like Dropbox has resulted in the emergence of the Enterprise File Sync and Share (EFSS) market. EFSS vendors differentiate themselves from consumer offerings by providing enterprise control – that is, allowing IT to control and monitor how the files are accessed and shared by employees.

But is this enough? What about privacy of data? Enterprises still have to rely on the vendor to ensure safety of data while on the wire (data-in-motion) and while it is stored in cloud (data-at-rest). It means that the EFSS vendor has to maintain ownership and management of keys. There are three major issues with this. One, you may be at a risk of violating regulatory compliance (data residency or data sovereignty in some geographies). Second, your data while in transit and while being stored in the cloud may be at risk from attackers. And third, you may run a risk of the vendor giving out your data to authorities without your consent.

Essentially, you may be under the illusion that you are in total control of your corporate data with controlled use of file sharing by your employees, but you are running a huge risk. The key to mitigating this risk is: “own the keys”.

Vaultize allows you to own and manage your keys through its Data Privacy Option (DPO). Vaultize’s patent pending encryption technology used in file sharing and mobility ensures that the data is encrypted (and later decrypted) only on endpoints, whether mobile or non-mobile. That means, while in transit what goes over the wire is encrypted (data-in-motion) and the data stays encrypted while on the cloud storage (data-at-rest). With DPO, you are given physical control of the encryption keys and Vaultize will never store any keys in any of its infrastructure – ensuring complete privacy and mitigation from all the three risks mentioned previously.

Additionally, Vaultize provides endpoint encryption, wiping, geo tracking and geo fencing. Endpoint encryption helps enterprises encrypt sensitive information on endpoints ensuring protection against unauthorized access and potential data leakage from lost or stolen device; and securely erase sensitive data from such a device.

Further, Vaultize offers deployment options other than public cloud. You can deploy it on-premise in a single-server or multi-server (scalable cloud environment) with different redundancy and high-availability configurations. Vaultize also offers purpose-built (industry’s first) appliance series (Cloud-in-a-box).

Under all the deployment options, you get the flexibility to choose between Vaultize’s standard storage, cloud storage options (like Amazon, Azure), your own on-premise storage within your data center and/or your private cloud storage.

So, choose Vaultize – “End-to-end Protection and Privacy”!

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Vaultize Opens US Headquarters in New York City


Vaultize has opened its first US office in New York City. The office located at 100 Park Avenue, Manhattan, will serve as Vaultize’s headquarters in North America.

The company also welcomes Steve Lubchansky - a former Citrix executive, as Regional Sales Director for North America to drive the regional plans and go-to-market strategy, together with channel partners and alliances in the region. Steve brings diverse & rich leadership experience of more than 25 years in managing sales & business management successfully in the region and we look forward to leveraging his expertise in driving the regional market and growth plans.

As Mobility, consumerization of IT and Bring Your Own Device (BYOD) trends continue to pervade workplaces, global enterprises dealing with sensitive data are relying on Vaultize to protect, secure, mobilize (for access and file sharing) and track sensitive corporate data on mobile devices and laptops – even while devices are beyond firewall without the need of VPN. Globally, enterprises are extremely satisfied using Vaultize as an integral part of their compliance and mobility strategy.

As a leading provider of an enterprise-grade unified platform that helps enterprises mitigate risks through complete enterprise control and visibility on the use of unstructured data, Vaultize is committed to serving North American customers, efficiently and responsively. Vaultize will continue to invest in the American market place and remain focused on outpacing the industry in innovation and delivering solutions that meet and exceed the ever-increasing mobile content security and productivity requirements of customers and partners.

Vaultize will be exhibiting in the HIMSS14 Annual Conference & Exhibition in Orlando from Feb 24 to Feb 26. This will provide Vaultize an opportunity and a platform to generate awareness of its innovative and ground-breaking technologies with prospects, customers and partners .

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A Global Leader in Marketing and Communications Deploys Vaultize Replacing traditional DLO

DDB Mudra Group – part of DDB Worldwide/Omnicom, one of the world’s largest advertising holding companies – has successfully implemented Vaultize to secure data for compliance in line with its Mobility/BYOD strategy. Vaultize now provides secure anytime-anywhere mobile access and mobile content management and file sharing in addition to endpoint data protection (endpoint backup, endpoint encryption, wiping etc.) to the company.

A detailed case study is at http://www.slideshare.net/Vaultize/vaultize-case-study-ddb-mudra-group-ddb-mudra-case-study

This is a strategic win for Vaultize for two main reasons. First, we replaced Desktop-Laptop-Option (DLO) of an established data protection vendor and second, it was a win against our key competitors in enterprise file sync and share space.

Our security value proposition i.e. “encryption (together with de-duplication) at source” played a critical role in winning this deal. As per Sebastian Joseph (CTO of DDB Mudra Group), “Vaultize scored highly over other solutions on account of its functionality, security features and scalable cloud architecture. We are extremely satisfied using Vaultize as part of our compliance and mobility strategy.”

DDB Mudra (pre-sales) evaluation and (post-sales) implementation has been a great experience for Vaultize team. The company with 1100+ employees operates across 12 cities and has all types of endpoints (including Mac 32 bit).

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Vaultize helps Global Media and MarCom Leader DDB Mudra in its BYOD strategy

DDB Mudra Group, the leader in integrated marketing communications, is one of the most innovative and progressive enterprises in adopting the mobility strategy. We, at Vaultize, are pleased to support them in their initiative, as well as provide innovative technology, for meeting their internal compliances for securing the corporate data from endpoints.

According to Sebastian Joseph, CTO, DDB Mudra: “After a lengthy and exhaustive evaluation process we chose Vaultize, over many other solutions in this space, because of its unique security features and scalable cloud architecture. We are extremely satisfied with the Vaultize technology as part of our internal compliance as well as overall mobility strategy, which allows our employees to bring their own mobile devices (BYOD). Through this implementation, we have been able to meet ever growing demands of our employees to access corporate data from their mobile devices, without compromising the security and internal compliance.”

DDB Mudra’s data protection implementation in the recent past was based on DLO (Desktop Laptop Option), which lacked the performance and solution capabilities to meet their current and growing demands of mobility requirements.

Now, the state-of-the-art Vaultize cloud technology is in use across locations at DDB Mudra Group and managed through a single administrative interface with complete enterprise control and visibility.

Stay tuned for a case study.

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Frost & Sullivan recognizes Vaultize as the Leader in Enterprise File Sync and Share, Backup and Mobility

Frost & Sullivan bestowed the 2013 Product Innovation Leadership award in “Secure File Sharing, Mobility and Backup Platform for Enterprises” category to Vaultize. The entire report is at http://www.slideshare.net/Vaultize/frost-sullivan-product-innovation-leadership-award-vaultize-oct-2013.

Frost & Sullivan used the following matrix to benchmark Vaultize against its key competitors (i) Innovative Element of the Product (ii) Leverage Leading Edge Technologies for Mobility and BYOD (iii) Flexible Deployment Options (iv) Increased Customer ROI and (v) Customer Acquisition/Penetration Potential.

Analyst mentions “The proliferation of the use of mobile computing technologies has given enterprises substantial mobility to enhance productivity. However, security has been an issue restricting optimum dependency on such devices. Vaultize, by virtue of its patent-pending encryption and de-duplication technologies implemented together at source, facilitates in delivering secure file sharing and data backup with minimal amount of data transfer over network – essentials for mobility.”

This award recognizes our leadership in creating a secure enterprise platform for end-to-end protection of corporate and enterprise data, while providing the user experience of consumer solutions for improved productivity. Now with Vaultize even highly regulated enterprises can embrace Bring-Your-Own-Device (BYOD) without worrying about security and data loss risks. This award further validates that our technology is addressing the pains and challenges faced by enterprises due to growing trends in consumerization and mobility, and at the same time delivering a better experience to end users.

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Launching Next generation Appliance Series for Enterprise Sync and Share (EFSS)

Vaultize pioneered purpose-built appliances for enterprise sync and share when we launched our Cloud-in-a-box appliance series last year at CloudConnect. Since then Vaultize appliances have become very popular across enterprises of all size.

Today we announced the world-wide launch of a new series, which significantly improves upon the previous one with new generation hardware and highly optimized software for enterprise file sharing and secure anytime-anywhere access, in line with the growing trend of consumerization of mobile devices and Bring-Your-Own-device (BYOD). The new appliance series starts from 100 users and can scale to thousands of users with de-duplicated storage capacity of 3TB to 100TB.

Large enterprises dealing with sensitive information, including financial and research organizations, are relying on Vaultize to provide secure access to corporate data beyond their firewalls. Vaultize’s secure anywhere-anytime access allows individuals to access the files from any mobile device, browser or laptop even when they are roaming beyond corporate firewall – of course, only if the IT has given permissions. Vaultize enterprise cloud securely relays files from corporate network to roaming endpoints i.e. laptops/smartphone/tablets, without VPN – just like Blackberry Enterprise Server (BES) relays emails from corporate network.

Cloud-based file sharing and massive proliferation of mobile devices have revolutionized the way people access and share information. People are freely using consumer services and devices even for their official work, and hence, organization’s sensitive data is now residing in third-party clouds and employee devices without the knowledge and control of IT — posing significant data loss, security and compliance risks to organizations. Vaultize, not only provides enterprise control and visibility in file sharing and secure access but also, enables security and data protection features like enterprise wiping, endpoint encryption and endpoint backup.

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Announcing Vaultize Enterprise Wiping – Going Beyond Conventional Remote Wiping

We are announcing the availability of Enterprise Wiping - a security feature that reduces business risk by selectively erasing only enterprise/business data without affecting any personal content.

Enterprises and businesses are increasingly tapping into the consumerization trend and adopting BYOD strategies to maximize corporate profitability. At the same time, the legal and financial risks for compromised data make data wiping technology a serious consideration for any organization.

But, with BYOD adoption and enterprise mobility, IT is facing multiple challenges with the ownership and protection of corporate information assets. For IT, the responsibility of data loss prevention comes with accountability as well.  It is important that in case a device is lost or an employees leaves the organization, IT can remotely wipe only corporate data, leaving the personal data intact.

Unlike conventional remote wipe, which is heavy handed and can potentially wipe out personal data as well, Vaultize Enterprise Wipe selectively wipes only enterprise-controlled data based on corporate policies and without affecting the personal content – thus reducing the risk of negative consequences of erroneous wipe and privacy concerns.

Enterprise Wipe works across all types of devices a user can have – laptops, desktops, smartphones and tablets. It securely wipes data using techniques compliant with US DoD standards so that data cannot be recovered using data recovery or forensic tools.

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Tata Capital Innovations Fund invests in Vaultize

After bootstrapping for three years – from conceptualizing to building a world-class enterprise solution to generating significant market traction, we are reaching a milestone today – our first round of venture funding! We are glad to announce that Tata Capital Innovations Fund (a fund managed by managed by Tata Capital) has invested in Vaultize. This fund focuses predominantly on technology led innovations which represent breakthrough in technology or process.

The funding will help Vaultize scale up its go-to-market strategy, including expansion across the world, with immediate plans to establish operations in the US and Europe, and to stay channel focused. The company will also use the funds towards building its best of the breed sales, marketing and engineering teams, and to enhance its global partner program.

The funding from Tata Capital is a testimony of the tremendous market opportunity, our unique market position and the successes we have been having in this market. Vaultize has received significant market traction attributed to its focus on security and control requirements of enterprise IT. Bolstered by the funding, we continue to expand our existing teams, our product roadmap and are beginning to build a strong presence in the US and Europe through partner network.

We look forward to serving businesses and enterprises through our innovative, enterprise-IT as well as user friendly solution.

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